Schools in the UK have been requesting a transport and attendance tracking software solution for their sports trips.

Most of these schools use Socs to help manage their sports calendar and fixtures. After a series of conversations with our school clients, our Company identified that there was a strong need for them to have more control over student attendance and coach usage during sports fixtures.

The way forward was to team up with Socs as the perfect software partner for schools sports management. Our SchoolSportsTracker software has now been fully integrated with their platform.

We have built a fully customised sports transport management software by integrating our award winning software SchoolBusTracker® with our mobile attendance software as well as adding various key features such as full API integration with Socs.

Schools can now have full control of students during sports fixtures while parents can have peace of mind knowing their children attend and travel safely on the coach (to the fixtures) and safely back to school/home.

Our admin panel main features include:

• User management - Set up accounts and give access to Sports Directors, Teachers, Transport Managers and other members of staff involved in sports trips

• Import your Socs data with a simple import button that integrates all sports teams and away fixtures. Assign students to a sports fixture coach/route automatically.

• Track coaches. Routes are listed eg. Football team A and the capacity to select the team and zooming on the relevant coach to check the team attendance list.

• Real-time student/team register (who is on the coach at any given time).

• Historical reports (route reports, billing…)

• COVID (Track who was on the coach with student x during a specific date range).

• Attendance report (Check student attendance to away fixtures prior to boarding a coach)

Our Teacher/Coach app (Attendance + Coach tracking + Coach student registry) includes:

• Mobile Attendance software (carry out attendance registry easily from the app). Available for iOS and Android devices.

• SchoolSportsTracker API will write attendance status from teacher app back to Socs panel (Team attendance integration).

• Option to manually load a coach with one click or scan students onto the coach individually.

• Start tracking coach (real-time tracking).

• Emergency button - Send location to Sports Directors or Transport Managers immediately.

• COVID (Track who was on the coach with student x during a specific date range).

• Messages - Delays or breakdowns sent to your Sports Directors or Transport Managers.

Security

  • The application offers complete privacy and a high level of data security.

  • High quality Individual server setup and server on Amazon UK for extra security.

  • Student data is encrypted and unreadable by our software team.

  • All information used within the application is crucial for us to perform an optimum service and therefore we only request the data required.

  • Our CMS (transport management platform) was designed to optimise management controls using automated and easy to use functions, all strictly accessible to authorised personnel.

  • Pen and stress testing twice a year.

  • Each parent App is personalised and independent.

  • Automatic logout.

  • Staff members are GDPR trained.

  • Email verification password generation and dual authentication.

  • A Parent is unable to access other children. Access to their own child is only enabled by restricted and private invitation from the school.

Analytics

Route report:

  • Full analysis of individual and multiple bus journeys.

  • Supervision of timescales, student absences, arrival and departures times.

  • Overseeing the tracking to detect and prevent potential issues within a route.

  • Pinpoints both detected and undetected stops.

  • Planning ahead and implementing safe measures to avoid issues such as, poor network connection encountered during certain stops of the routes or other unplanned scenarios such as a driver skipping certain drop off or pick up stops.

  • Integrated alerts signalling route inconsistencies can also be generated as well as sent via email to the appointed administrators.

  • Identifying which students have used which method of registration – nfc, bio, QR code.

Billing report:

Preparing billing reports for individual students can be tedious and time consuming. The billing report can save you a considerable amount of time by automatically compiling the list of students who used the transport on specific dates as well as calculating the ‘X’ number of times a student travelled on the bus. The billing report can be linked to our parent app and booking online platform for ease of payment. Alternatively, our full booking system and payment platform can also be used by parents wishing to book ad-hoc journeys.

Speed/route tracking report:

Using the breadcrumb technology, the Speed/Route Tracking Report allows transport management to visualise the navigation of a bus on a map. The breadcrumbs help capture the bus’s geolocation in real-time every minute throughout its journey. These breadcrumbs also register the speed the bus was going at, whether the bus was stationary and if so, where and for how long. Data related to speed can be used for monitoring speed limits and making sure the drivers are adhering by the school’s policy on speed limits. These limits can be pre-set on the admin pane. The colour of the breadcrumb also plays a vital role in reading and identifying information displayed.



Time/distance report:

We can provide monthly reports/analytics signalling time and distances done on each route per day with average, peak and low records in graphics display. This can show slower or faster drivers and can also show days with more traffic.

More Info

Costs

We offer a personalised service; the costs depend on your school’s requirements and capacity.



Maintenance

Daily support and maintenance is provided by experienced and specialised technicians, development of innovative features and unlimited improvements are made available.



Training

We provide extensive training and provide you with detailed user manuals for all the relevant users. In-situ training can be arranged as and when required.

About us


At Elitech Lab we develop web, mobile as well as our own proprietary software solutions to improve your communication processes, customer service and optimise management and operational efficiency.

We work on projects of any complexity, primarily on: iOS, Android and web management platforms. We work with your company to define how best to utilise the capabilities of technologies and provide strategic solutions to your current challenges and build you a competitive advantage.

Get in touch for a demo

Socs promotion - 5% discount plus Schoolrun bonus. Please read below.

We have a strong commitment to help schools achieve their environmental initiatives/targets. We are therefore giving this software at no cost to schools for the first two school terms from the date of signing up to our core software SchoolSportsTracker or SchoolBusTracker. The decision to absorb all the related set-up costs and maintenance of SchoolRun is part of our corporate sustainability initiatives. This offer ends on January 2022.

SchoolRunTracker is a user-friendly car sharing mobile application offering various features to facilitate communication and share school runs.

It is a practical solution for schools that are looking to implement a sustainable transport system to reduce traffic congestions and air pollution surrounding their premises.

It connects eco-conscious parents with each other so that they can share and utilise their vehicle’s empty seats wisely during school runs.